With our large group moderation, we organize events with many participants as a lively and structured work process. Up to 200 people do not work side by side, but together on common topics and issues.
Instead of pure lecture formats, interactive work phases are created in which exchange, participation and joint thinking are encouraged. Participants contribute their perspectives, work together in changing groups and develop ideas, solutions and results together.
Large group facilitation by Coachingwerk creates a framework that provides orientation and brings together different points of view. Alternating between plenary and small groups creates a working process that promotes shared understanding and opens up space for new perspectives.
This leads to results that are supported by many – clear agreements, joint orientations and events that enable participation and have a lasting effect.
For which events large group moderation makes sense
Large group moderation is suitable for events with around 40 to 200 participants, where the focus is on exchange, participation and joint orientation. Typical areas of application are
In companies
- Strategy workshops and management meetings
- Future and innovation workshops
- Team and department days
- Corporate events and organizational events
- Employee days, e.g. health days
- Trainee days and trainee programs
- Internal training and learning formats
At colleges and universities
- Semester openings
- Project and theme weeks
- Career days
- University fairs
Further events
- Conferences and meetings
- Industry events
- Career fairs
- Network meetings and specialist events
Interactive moderation creates exchange, new perspectives and shared energy.
Expert tip
by organizational consultant and moderator Jasmin Löffler
Large group moderation is most effective when it is included early on in the planning of an event.
Participation can then be planned not only as an individual element, but as a consistent principle throughout the entire event – from the questions to the working formats to the securing of results.
Talk to us
Together , we will clarify which of our greeting group formats is best suited to your request.
How we design large group moderation at Coachingwerk
In our large group moderation, we accompany events with many participants through a structured and interactive work process. We combine joint work phases in plenary sessions with exchange and reflection in smaller groups. Our moderation creates a clear framework in which many people can be involved at the same time and different perspectives become visible.
The focus is on:
- Joint orientation on the occasion, objective and questions of the event
- the structured exchange between many participants
- working on central topics in changing work formats
- securing joint results
Depending on the occasion, one or more topics are addressed, which are prioritized and explored in greater depth during the course of the event. The aim is to bring together the insights and perspectives of many participants and produce sustainable results.
Our attitude: How we understand collaboration in large groups
Even in large groups, we see collaboration as a joint learning and clarification process. In our large group moderation, we view organizations, teams or networks as social systems that can develop their own solutions if a suitable framework for exchange, reflection and participation is created. Our facilitation creates this framework.
Our attitude is the same:
- appreciative
- all-party
- Structured and transparent
Different perspectives, experiences and roles are consciously included. Especially in large groups, this often results in a broad picture of the situation, which enables new insights and approaches to solutions. This attitude characterizes our moderation in every phase of the event and forms the basis for a work process in which participation is possible and joint results can emerge.
Our role in the moderation of large group formats
In large group moderation, we take on the professional design and management of the entire work process and ensure that active participation and exchange are possible even in large groups. We accompany large group moderations as a well-rehearsed team of experienced coaches from the Coachingwerk. Depending on the size of the event, several facilitators work simultaneously. This enables us to provide professional support for both the plenary session and parallel working groups. With up to 12 coaches from the Coachingwerk, we organize events in a structured, lively and methodically diverse way.
Our moderation helps to ensure that:
- many participants are actively involved
- even large groups can work in a structured and concentrated manner
- different perspectives become visible
- complex topics are dealt with clearly and comprehensibly
- Results are transparent and comprehensible
Our role includes in particular:
- Structuring the entire event process
- Designing a clear and transparent process
- Moderating exchange and work phases in plenary and in groups
- Securing and visualizing key results
We steer the process and shape the framework of the collaboration. Responsibility for the content and the development of ideas and solutions deliberately remains with the participants. This creates a working process in which large groups can contribute their perspectives, develop a common orientation and produce sustainable results.
Methods and work formats
In order for large group moderation to be effective, we combine a variety of interactive dialog and work-oriented methods.
Our portfolio of methods includes
- World Café
A moderated discussion format in alternating small groups on key issues. - Liberating Structures
A collection of structured facilitation methods that encourage participation and creative collaboration. - LEGO® SERIOUS PLAY®
Participants build with Lego bricks to make thoughts or visions visible. - Ubongo Flow Game
A playful learning format that makes collaboration tangible.
Depending on the objectives, framework and number of participants, we select the appropriate methods for your event.
Your benefit: What participants take away from a large group moderation
After a large group moderation, groups are in a better position:
- to make different perspectives from many participants visible
- understand common issues and challenges more clearly
- Define priorities and develop next steps together
- Clarifyorientation and alignment in a wider circle
- formulatebinding results and agreements
The simultaneous participation of many people creates particular added value. Experiences, assessments and ideas from different areas are brought together and made visible for everyone.
Typical results of a large group moderation are, for example:
- Common goals or future prospects
- Prioritized topics for further work
- Concrete ideas and solutions from the group
- Coordinated next steps or work assignments
- Documented results from plenary and group work
The benefits arise primarily from the joint working process and the active participation of the participants.
This is how a large group moderation by Coachingwerk is structured
Preparation
- Preliminary discussion to clarify the occasion, objective and framework of the event
- Development of an individual moderation design for the large group
- Selection of suitable methods and work formats
- Planning the moderation roles in the Coachingwerk team
During this phase, we work with you to develop a suitable event design.
Implementation
- Introduction and joint orientation
- Introduction to questions, working methods and the course of the event
- Moderation of exchange and work phases in plenary sessions
- Work in alternating small groups or parallel workshops
- Summarizing the results in plenary
- Visualizing and securing key findings
The duration of an event in large group format ranges from 1/2 day to 3 days, depending on the issue, objective and size of the organization or group. The event can also be held online on request.
Follow-up
- Structured summary of the key findings
- Documentation of the work results from the plenary and group phases
- Photo protocol or presentation of the most important contents
- Optional evaluation meeting to reflect on the event
The follow-up ensures that results are recorded and can be used for further steps in the organization.
Contact us
We would be happy to clarify together in an initial non-binding discussion whether and how exactly a large group moderation is suitable for your request and how it can be structured.
FAQ – Frequently asked questions about our large group moderation
What is large group moderation?
Large group moderation is a structured moderation format for events with many participants. The aim is to facilitate exchange, encourage participation and develop joint results.
How many participants can be involved?
Our large group moderations are usually aimed at groups of between 40 and 200 people.
How is it ensured that everyone can participate if there are many participants?
As a rule, we combine phases in plenary sessions and work in small groups.
What role does the moderator play?
We structure the process, design the procedure and ensure participation. Content, perspectives and results emerge from the group.
Which events are suitable for this?
For example, conferences, strategy or future workshops, company events, university events or network meetings.
How much time does a large group moderation take?
Depending on the occasion and objective, it can last from 1/2 day to 3 days.